Administrative Services oversees financial management, human resources, records management, facilities and business operations for the agency.
Accounting staff receives and disburses funds for the agency and beneficiaries of the Trust. Financial reports are prepared and distributed monthly and financial statements are prepared and audited annually. The Accounting Division is responsible for accounts receivable and payable, procurement, beneficiary distribution and the agency's operating budget.
All revenue generated is received, classified and recorded by the division. Renewable and miscellaneous sources are deposited into the Land Maintenance fund. After paying for operating expenses, the remaining funds are disbursed to the designated and earning beneficiaries of State Trust Lands. Royalties earned from oil, gas and mineral leases or the sale of land is transferred to the Land Grant Permanent Fund held and invested by the State Investment Council where they are invested in accordance with Constitutional specifications.
The Human Resources Division provides personnel management for 156 full-time equivalent positions. The division assists agency managers by providing counseling, guidance and direction on agency and State Personnel Board personnel policies and procedures, and state and federal laws. Additionally, the Division has been granted authority to post and certify all recruitment actions to enable the agency to recruit and fill vacancies in as timely a manner as possible. Customized training is offered through the Division to afford staff opportunities to develop appropriate skills, knowledge and abilities. The Division manages all payroll and benefit transactions as well as personnel and position requests and approvals.
In 1960 the State Land Office Building was built and is now named the Edward J. Lopez State Land Office. The facility is operated and maintained by the staff - unlike most other state-owned offices around the state. The Facilities Division consists of maintenance and custodial staff. The Division manages all maintenance for the building and grounds, custodial services, security, as well as the Business Operations Center which includes printing, binding and graphics design, mail services and agency fleet management.
Records management provides essential information about the lands held in trust by the Commissioner of Public Lands. The division ensures that records are accurate and accessible to both State Land Office staff and the public. In addition to preserving valuable paper records, the division provides ready access to records transferred to the division. State Trust Land records document ownership, land encumbered through leasing activity and land available for leasing. Records must be accurate, authentic and available when needed for as long as needed and throughout their lifecycle. Records are preserved as long as necessary to protect rights and property, ensure accountability and document the chain of title for each section within a township and range.
Sandra D. Lopez, Assistant Commissioner for Adminstrative Services
Sandra D. Lopez attended Northwest Missouri State University and has over 25 years of professional human resource management experience in both the public and private sector.
Lopez is a 24-year veteran of state government human resource management and has extensive experience in both regulatory and consultive arenas of human resources and management. She has served on/or led numerous work groups involved in technical matters dealing with organizational structure and design. She is a member of the Society of Human Resource Management and a member of the Association of Government Accountants/ Santa Fe Chapter.
Margaret Sena, Accounting Division Director, CFO, CPO
Margaret Sena received a Bachelor of Arts in business administration from New Mexico Highlands University and has over 22 years' experience in the accounting field. Sena has been employed with the State Land Office for 19 years, where she has held various positions within the Division.
Sena is a member of the Association of Government Accountants / Santa Fe Chapter and is currently chairman of the Community Service Committee.
Selena Romero, Human Resources Director
Selena Romero comes to the State Land Office with a background in staffing, employee relations and organizational development. She transferred from the Public School Facilities Authority where she served for ten years. Prior to that, she was a technical and soft skills Trainer for the Presbyterian Health Plan for eight years. Romero holds an MBA and two post graduate certifications in Mediation and Human Resource Management. She is a member of the Society for Human Resource Management and currently a member of the State Personnel Job Evaluation Committee.
Bobby Gallegos, Facility Management Director
Bobby Gallegos, a native of Santa Fe, comes to the State Land Office from the private sector. Prior to working at the State Land Office, he worked as Director of Engineering/Regional Director of Engineering for one of the top hotel brands in the world and was Project Manager for one of the top ten spas in the country. Gallegos was brought up in the family business of construction and real estate development in Santa Fe and managed his own construction company for a number of years.
Lucille Sisneros, Records Management Director
Lucille Sisneros has some college education and is a 22-year employee of the agency. Sixteen of those years were spent working in Records; the five most recent years as director of the Records Management Division. She has also held the positions of interim director, staff manager, management analyst, administrator and administrative secretary.
Sisneros has been a member of the International Association of Records Managers and Administrators (ARMA) for 12 years, serving as president and secretary of the local chapter. She was awarded the ARMA Chapter Member of the Year Award while serving as chapter president.